School Board · Oct 19, 2026

School Board Work Session

▶ Watch recording Agenda Minutes Read the transcript1h 15m · 4 agenda items · 1 vote, all unanimous · 8 tracked topics

What was decided

✓1.03
Cash Proffer & Methodology Options
Board unanimously supported adopting the FCPS methodology for consistency and clarity. Recommendation will be forwarded to City Council.
Passed, unanimous
- Cash Proffer Methodology Optionsin progress[1.03] Board reviewed two options (Level of Service study model or FCPS per-student model) and unanimously supported adopting the FCPS methodology; recommendation will be forwarded to City Council.
- FCPS methodologyapproved[1.03] Board unanimously supported adopting the FCPS per-student model for cash proffer calculations for consistency and clarity; recommendation to be forwarded to City Council.
not chaptered

Presented

1.01
Capital Project Updates · Board reviewed updates on Daniel's Run Elementary (modernization and addition), Providence Elementary (two-story addition and renovations, with board favoring the pop-out façade design), and Fairfax High School roof (walkthrough conducted, envelope consultants to perform core sampling and structural analysis). No votes taken; informational discussion only.
- Project Updatesin progress[1.01] Capital project updates were presented covering Daniel's Run Elementary, Providence Elementary, and Fairfax High School roof conditions.
- Providence Elementaryin progress[1.01] Board reviewed the approved concept including a two-story addition, façade redesign, library expansion, cafeteria reconfiguration, and parking improvements; board favored the pop-out façade design over the woven metal option.
- Fairfax High Schoolin progress[1.01] Roof update discussed: owner's representative and staff conducted a roof walkthrough; envelope consultants will perform core sampling and structural analysis to determine scope, cost, and next steps.
1.02
Blenheim Blvd. Recommendation Options · Board reached a compromise: remove the amphitheater and the seating area closest to the parking lot, but retain other seating. Staff will prepare a resolution for the November meeting.
- Blenheim Blvdin progress[1.02] Board reviewed four scenarios regarding amphitheater and bench seating along Fairfax High School property; reached compromise to remove the amphitheater and nearest seating to the parking lot while retaining other seating, with a resolution to be prepared for the November meeting.
1.04
Policy Manual Options · Board agreed to hire an external consultant (estimated ~$5,000) to review and recommend improvements to the policy manual, followed by a potential VSBA policy service subscription ($2,500/year) if recommended. Consultant report expected prior to spring retreat.
- Policy Manualin progress[1.04] Board agreed to pursue an external consultant (approx. $5,000) to review and recommend policy manual improvements, with a potential subsequent VSBA policy service subscription ($2,500/year); consultant report expected before the spring retreat.
- School Board Norms[1.04] School Board Norms were listed in the agenda as a reference document for the work session; no separate action was taken on them.

Named in discussion

Tracked topics the transcript names that no agenda item is filed under. Their own pages and wikis do not yet record this meeting; the passages below are the only trace.

Blenheim Boulevard Multimodal Improvementsin progressonce
“…is the layout of the Fairfax High School property that is impacted as a part of the Blenheim Boulevard multimodal project. And you can see that there are really two components that this board has asked to consider. One is related to an amphitheater slash…”
watch 46:15 every passage wiki

Recording · 1h 15m

▶ Watch from the start

Topics touched · 8

Project Updatesin progress
This topic covers periodic project update presentations made to two bodies: the Parks and Recreation Advisory Board (PRAB) and the School Board. For PRAB, project updates from the Parks and Recreation Department were scheduled at the September 10, 2026 regular meeting (as part of a broader departmental report) and again as a standalone agenda item at the October 8, 2026 regular meeting; no outcomes or minutes were recorded for either.
- Outcomes and minutes from the September 10, 2026 PRAB meeting's project update segment remain unrecorded.
- Outcomes and minutes from the October 8, 2026 PRAB Project Updates agenda item remain unavailable.
Providence Elementaryin progress
Fairfax High Schoolin progress
Fairfax High School (FHS) is the City of Fairfax's public high school, located at 3501 Lion Run, and serves as a hub for academic programs, community events, and capital improvement activity. Over the 2024–2026 period, the school has been the subject of multiple intersecting tracks: (1) Facilities and capital projects — a full roof replacement is funded through the $220 million School Bond Referendum passed in November 2024 and is currently in the concept design phase, with envelope consultants having recently completed a roof walkthrough and preparing to conduct core sampling and structural analysis; HVAC replacement is planned to be phased with the roof work; a Special Use Permit for temporary modular classrooms was unanimously approved by City Council on April 8, 2025 (6-0), valid for 8 years; auditorium modernization and HVAC funding are included in the proposed CIP; and a new press box, artificial turf fields, renovated field house, and new auditorium sound system have already been completed or approved.
- The School Board is expected to make its formal recommendation to City Council regarding the Blenheim Boulevard Multimodal project's seating/amphitheater options on FHS property at the November 2026…
- Envelope consultants are performing core sampling and structural analysis of the FHS roof; scope, cost, and next steps for the roof replacement are not yet determined.
Blenheim Blvdin progress
Blenheim Boulevard is a corridor in Fairfax, Virginia that has been the subject of multiple overlapping municipal initiatives across several years. Key developments include: (1) The Willard Sherwood Health & Community Center (WSHCC) at 3740 Blenheim Blvd, which had an ADA-compliant ramp added on its Blenheim Blvd side following PRAB's suggestion, with construction slated for Q1 2026–Q4 2028; (2) a 2025 stream assessment that identified the Blenheim Blvd bridge as a capacity constraint whose improvement would benefit adjacent floodplain properties; (3) a CIP submission in February 2026 for Blenheim Blvd Tunnel Lights to install lighting in the tunnel under the corridor; and (4) a Blenheim Boulevard Multimodal Improvement Plan, presented to the School Board in September 2026, focused on the stretch in front of Fairfax High School.
- The outcome of the November 2, 2026 School Board meeting (agenda item 4.03) and the content/vote on the Blenheim Blvd. Recommendation Resolution have not been recorded — what was the Board's final…
- Whether the Board's recommendation will be forwarded to City Council and what Council's response will be regarding the multimodal improvement plan.
Cash Proffer Methodology Optionsin progress
The Cash Proffer Methodology Options topic concerns how the city calculates cash proffers related to school capacity impacts from new development. Two methodologies were under consideration: the FCPS (Fairfax County Public Schools) per-student model and a Level of Service study model.
- City Council has not yet acted on the School Board's recommendation to adopt the FCPS per-student methodology for cash proffer calculations.
- It is unresolved whether City Council will accept, modify, or reject the recommended methodology.
FCPS methodologyapproved
The FCPS per-student methodology for cash proffer calculations is a proposed approach for determining how much developers contribute toward school costs when new residential development is approved. At the September 28, 2026 School Board Work Session, Dr.
- City Council has yet to act on the School Board's recommendation to adopt the FCPS per-student methodology for cash proffer calculations.
Policy Manualin progress
The City of Fairfax Schools Policy Manual is an ongoing governance topic that has appeared across multiple board meetings and retreats. Attorney Stacy Haney of Haney Phinyowattanachip PLLC presented on the policy manual (alongside FOIA and COIA topics) at the February 2025 School Board Retreat.
- Selection and engagement of the external policy manual consultant (approx. $5,000) is pending.
- Consultant report is expected prior to the spring retreat — the specific spring retreat date and whether that deadline will be met are not yet confirmed.
School Board Norms
The City of Fairfax School Board Norms are a standing set of conduct guidelines governing Board member behavior at meetings and work sessions. The five norms — Be Cohesive, Be Respectful, Be Visible, Be Forward Thinking, and Be Transparent — were most recently reviewed and updated at the February 10, 2025 Board Retreat, where Ms.

Documents · 5

Filed in agenda order; the agenda names the item each belongs to.