RFP Process
The RFP process refers primarily to the City of Fairfax City Schools' competitive procurement effort to select architectural/design firms for elementary school renovations funded through bond referenda.
The City of Fairfax 2035 Comprehensive Plan is the city's primary long-range land use and policy document, guiding development, housing, transportation, and related decisions. A five-year review process culminated on October 8, 2024, when City Council unanimously adopted Resolution R-24-30 approving the updated plan dated September 27, 2024.
- Committee Activity
Developing policies and procedures to guide distribution of Housing Trust Fund money through an RFP process was identified as a priority next step during the Housing Trust Fund table activity.
- Jun 3, 2025School Board · item 2.03Request for Proposal Overview
[2.03] An overview of the Request for Proposal process was presented to the School Board by the superintendent and the City of Fairfax Procurement Services director.
- Stakeholder Update – School Board
The School Board is still in the RFP process for proposals for the design of elementary school renovations.
In full
As early as April 2025, the School Board was seeking an update on the RFP process for elementary schools. On June 3, 2025, Superintendent Jeff Platenberg and Patti Innocenti, Director of City of Fairfax Procurement Services, presented a formal overview of the RFP process to the School Board; at that point an evaluation committee had already conducted multiple scoring meetings and at least one round of interviews with shortlisted firms. By June 12, 2025, the process was still ongoing per a stakeholder update to PRAB.
The process concluded with contract awards reported in a February 9, 2026 transcript: Mostly Architects was awarded a design contract for Daniels Run Elementary and Architecture Inc. was awarded a contract for Providence Elementary, both through the competitively procured RFP. As of May 18, 2026, the awarded firms were engaged in schematic design work anticipated to continue through the summer.
Separately, in February 2026, the HHCAB identified developing an RFP process for Housing Trust Fund distribution as a priority next step, representing a distinct but parallel use of RFP mechanisms in the city.