Capital Improvement Programin progress
Status set at the Planning Commission Meeting on Nov 9, 2026
The Capital Improvement Program (CIP) is a recurring multi-year planning and budgeting instrument used by both the City Council/Planning Commission and the School Board to schedule and fund major capital projects.
On the school side, the process has advanced through several cycles: a public hearing on the original proposed Five-Year CIP was deferred unanimously by the School Board on October 7, 2024, to November 12, 2024, when Superintendent Jeff Platenberg presented it. On November 3, 2025, Acting Superintendent Dan Phillips presented the FY2027–2031 CIP, a public hearing was held (no public speakers), and the Board unanimously approved it. On February 9, 2026, Dr.
Wright presented amendments to that CIP — including an added HVAC project and updated timelines and cost estimates — which the Board approved, superseding corresponding sections of the November 2025 approval. Most recently, on October 5, 2026, Dr. Wright presented the proposed CIP FY2028–2032 to the Board, covering auditorium modernization at Katherine Johnson Middle School and Fairfax High School, a turf softball field, and HVAC work at secondary schools; a public hearing was held with no speakers, and Board action was deferred to November 2026.
On the city side, the FY2027–2031 CIP was adopted by City Council on May 5, 2026, as part of the broader FY2027 budget package. At a March 24, 2026 work session, Council reached consensus for staff to prepare a budget memo on the potential use of a referendum for capital improvement projects. The Planning Commission is engaged in its own CIP review cycle, with an introduction to the current-year CIP from the city manager scheduled for November 9, 2026, and continued discussions on November 23, 2026.
Still open
- School Board action on the proposed CIP FY2028–2032 is scheduled for the November 2026 meeting (originally November 2, 2026); no minutes or outcome are yet recorded for that meeting.
- Following Board approval, the FY2028–2032 CIP is to be submitted to the City and reviewed by the Planning Commission; that review process has not yet concluded.
- The Planning Commission is scheduled to receive its introduction to the city's current-year CIP on November 9, 2026, with continued discussions on November 23, 2026; no outcome has been recorded.
- Staff was directed at the March 24, 2026 Council work session to prepare a budget memo on the potential use of a referendum for capital improvement projects; the status or outcome of that memo has not been recorded.
- The April 27, 2026 Planning Commission meeting was noted as potentially canceled; no confirmed outcome was recorded in the material.
What members have said
As Chair of the School Board, Pitches closed the November 3, 2025 public hearing on the FY2027–2031 CIP after no members of the public signed up to speak. On October 5, 2026, Dr. Wright's CIP presentation was addressed to Chair Pitches and the Board.
Positions as recorded in meeting minutes; votes without recorded comment aren’t summarized.
Discussion time
councilcommissionMinutes of named discussion per transcribed meeting, Sep 9, 2025 onward.
History
Filled dots are actions on this topic; open dots are mentions.
- Proposed Five Year Capital Improvement Program – Motion to Defer
[3.01] The public hearing on the Proposed Five-Year Capital Improvement Program was deferred unanimously to a date certain of November 12, 2024.
passedMotion to defer the Proposed Five-Year Capital Improvement Program public hearing to November 12, 2024.✓ Pitches✓ Hall✓ Kelsey✓ McQuillen· Hickman - Nov 9, 2024City Council · item 4FY2026 Forecast
The Capital Improvement Program was listed as a subtopic of the FY2026 Forecast presentation scheduled for this retreat. No outcome recorded.
- Nov 12, 2024School Board · item 2.03Superintendent's Proposed Five Year Capital Improvement Program
[2.03] Superintendent Jeff Platenberg was scheduled to present the Proposed Five Year Capital Improvement Program to the Board. [3.01] A public hearing on the Five Year Capital Improvement Program was scheduled; copies were noted as available from the Superintendent's office.
- Updated Proposed Five-Year Capital Improvement Program
[2.04] The Superintendent's Updated Proposed Five-Year Capital Improvement Program was scheduled to be presented to the School Board. [3.01] A public hearing on the Five-Year Capital Improvement Program was scheduled for this meeting. [4.04] Approval of the Five-Year Capital Improvement Program was scheduled for a Board vote at this meeting.
- Jan 11, 2025City Council · item 2Overview of the Budget Process and Capital Improvement Program (CIP) Process
A presentation on the Capital Improvement Program (CIP) process was scheduled for the Council retreat; no outcome recorded as no minutes or actions report exist.
- Capital Funds Budget Presentation: Mr. Dan Phillips, Acting Superintendent
[2.04] A Capital Funds Budget/CIP presentation was scheduled to be delivered by Acting Superintendent Dan Phillips at this meeting. [3.01] A public hearing on the proposed Five Year Capital Improvement Program was scheduled; copies were noted as available from the Superintendent's office.
- Proposed Five Year Capital Improvement Program
[2.04] Acting Superintendent Dan Phillips presented the FY2027-2031 Capital Improvement Plan to the Board ahead of the public hearing and action vote. [3.01] A public hearing on the Proposed Five-Year Capital Improvement Program was held; no one signed up to speak and the hearing was closed by Chair Pitches. [4.02] The School Board unanimously approved the FY2027-2031 Capital Improvement Program as written and distributed.
- Amended Five-Year Capital Improvement Program
[2.03] Dr. Wright presented amendments to the Five-Year CIP including the addition of an HVAC project and updates to other project timelines and cost estimates; formal approval was taken under item 4.02. [4.02] The Board approved the amended Five-Year CIP as presented by the Superintendent on February 9, 2026, including the HVAC project addition and updated timelines and cost estimates; these amendments replace corresponding sections of the CIP approved November 3, 2025.
- Mar 24, 2026City Council · item 11aWork Session: Review of the Capital Improvement Program, Stormwater Utility Fund, and Wastewater Fund
The Capital Improvement Program was reviewed during the work session; Council reached consensus for staff to prepare a budget memo regarding potential use of a referendum for capital improvement projects.
- Proposed Capital Improvement Program FY2028-2032 Presentation
[2.04] The proposed CIP FY2028–2032 was presented to the Board; it includes auditorium upgrades at both secondary schools, a turf softball field, and HVAC work at secondary schools. Board action is scheduled for November, followed by submission to the City and Planning Commission review. [3.01] A public hearing on the proposed CIP FY2028–2032 was held; no public speakers signed up.
- Nov 2, 2026School Board · item 3.01Five-Year Capital Improvement Program – Public Hearing
[3.01] A public hearing on the Five-Year Capital Improvement Program was scheduled for this meeting. [4.02] Board action on the Five-Year Capital Improvement Program was scheduled as an action item at this meeting.
- Presentation of the Draft FY2028-FY2032 Capital Improvement Program (CIP)
The Draft FY2028–FY2032 Capital Improvement Program was scheduled for presentation to the Planning Commission during a work session on November 9, 2026; no outcome is recorded yet. The Planning Commission's CIP review process was scheduled for discussion as a work session item on November 9, 2026; no outcome is recorded yet.
Discussed alongside
Topics that come up in the same meetings.