City Council Work Session and Regular Meeting

Agenda

• 1aWork Session: Discussion on the Community Survey process

  Outcome: Discussed in work session. No formal action taken.

• 1bWork Session: Discussion and update on Fire Station #3 Feasibility Study

  Outcome: Discussed in work session. No formal action taken.

• 1cWork Session: Discussion and update on Willard-Sherwood development

  Outcome: Discussed in work session. No formal action taken.

• 1dWork Session: Discussion on the Virginia Public-Private Educational Facilities and Infrastructures Act (PPEA) and response to Request For Information (RFI)

  Outcome: Discussed in work session. No formal action taken.

• 1eWork Session: Discussion and update on trail projects

  Outcome: Discussed in work session. Actions arising from this discussion were taken under agenda item 4a.

• 4Adoption of the agenda

  Outcome: Approved 5-0 with an amendment to add item 4a (consideration of actions arising from the work session on trail projects) immediately after adoption of the agenda. Councilmember Bates was absent for this vote.

  passedAdoption of the agenda as amended.

  Amos: yesBates: absentHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
  passedAmendment to add item 4a relating to consideration of actions arising from the work session pertaining to various city trail projects.

  Amos: yesBates: absentHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
• 4aConsideration of actions arising from the work session pertaining to various city trail projects

  Outcome: Three motions passed: (1) the city will submit a revised alignment concept sketch for the George Snyder Trail to VDOT, approved 6-0; (2) all actions on the Pickett Trail are paused to examine alternatives, approved 4-2; (3) all actions on the Country Club Hills Connector Trail are terminated, approved 6-0.

  passedPause all actions with respect to the Pickett Trail in order to examine alternatives.

  Amos: noBates: yesHall: yesHardy-Chandler: noMcQuillen: yesPeterson: yes
  passedSubmit the concept sketch revising the proposed alignment for the George Snyder Trail to VDOT for review.

  Amos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
  passedTerminate all actions with respect to the Country Club Hills Connector Trail.

  Amos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
• 5aPublic hearing on the maximum Real Estate Tax of $1.150 per $100 of assessed value and personal property and machinery and tools tax rate of $4.13 per $100 of assessed value

  Outcome: Public hearing held. Several residents spoke in opposition to the proposed real estate tax increase. No Council action taken; tax rates to be set on May 6, 2025.

• 5bPublic hearing on an ordinance amending Chapter 90, Article II, Division 1, Section 90-33 pertaining to classification and separate taxation of commercial and industrial real property for transportation purposes

  Outcome: Public hearing held with no public testimony. No Council action taken; Council consideration on May 6, 2025.

• 5cPublic hearing on an ordinance amending Chapter 102, Article II, Section 102-31(b) to increase the wastewater utility rate by 6.0 percent for FY26

  Outcome: Public hearing held with no public testimony. No Council action taken; Council consideration on May 6, 2025.

• 5dPublic hearing on an ordinance amending Chapter 102, Article V, Section 102-203(b) to set the stormwater utility rate at $34.30 per BU; a 6.0 percent increase

  Outcome: Public hearing held with no public testimony. No Council action taken; Council consideration on May 6, 2025.

• 5ePublic hearing on an ordinance amending Chapter 90, Article VI, Section 90-262 pertaining to the levy and amount of tax on meals

  Outcome: Public hearing held. Multiple restaurant owners and business representatives spoke in opposition to the proposed meals tax increase. No Council action taken; Council consideration on May 6, 2025.

• 7aConsideration of the March 25, 2025 Regular Meeting Minutes

  Outcome: Approved unanimously (6-0) as part of consent agenda items 7a-c.

  passedApproval of consent agenda items 7a, 7b, and 7c (meeting minutes).

  Amos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
• 7bConsideration of the April 1, 2025 Special Meeting minutes

  Outcome: Approved unanimously (6-0) as part of consent agenda items 7a-c.

• 7cConsideration of the April 8, 2025 Regular Meeting minutes

  Outcome: Approved unanimously (6-0) as part of consent agenda items 7a-c.

• 7dConsideration of an Award of Construction Contract to Sagres Construction Corporation in the estimated amount of $4,117,611 for Intersection Improvements at the McLean Ave/Warwick Ave/Fairfax Blvd Intersection

  Outcome: Pulled from consent agenda for discussion. Approved 6-0 to authorize the purchasing agent to award the construction contract to Sagres Construction Corporation.

  passedAuthorize the purchasing agent to award a construction contract in the estimated amount of $4,117,611 to Sagres Construction Corporation for Intersection Improvements at the McLean Ave/Warwick Ave/Fairfax Blvd intersection.

  Amos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
• 7eIntroduction of appropriation resolutions for the General, Capital, Wastewater, Transit, Stormwater, Cable, Old Town, Transportation Tax, Debt Service, and ARPA Funds for the FY26 budget year

  Outcome: Pulled from consent agenda for discussion. Approved 6-0 to introduce the appropriation resolutions, waive first reading, and set the public hearing for May 6, 2025.

  passedIntroduce the appropriation resolutions for FY26 funds, waive first reading, and set public hearing for May 6, 2025.

  Amos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
• 10aWork Session: Discussion on the FY 2025 quarterly financial review

  Outcome: Discussed in work session. No formal action taken.

• 10bWork Session: Discussion on the proposed FY26 budget

  Outcome: Discussed in work session. No formal action taken.

• 14Closed meeting to discuss personnel matters

  Outcome: Council convened a closed meeting under Virginia Code Section 2.2-3711.A.1 to discuss personnel matters, approved 7-0. Council certified 7-0 upon reconvening that only lawful and properly noticed matters were discussed.

  passedCertify that only lawfully exempted public business matters identified in the convening motion were heard, discussed, or considered in the closed meeting.

  Read: yesAmos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes
  passedConvene a closed meeting under Section 2.2-3711.A.1 of the Code of Virginia to discuss personnel matters.

  Read: yesAmos: yesBates: yesHall: yesHardy-Chandler: yesMcQuillen: yesPeterson: yes